UoE Accommodation Limited

(Registration Number SC155192)

GUIDE TO INFORMATION AVAILABLE THROUGH THE MODEL PUBLICATION SCHEME 2015

The Freedom of Information (Scotland) Act 2002 (the Act) requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to:

  • publish the classes of information that they make routinely available
  • tell the public how to access the information and what it might cost.

UoE Accommodation Limited has adopted the Model Publication Scheme 2015 produced by the Scottish Information Commissioner. This scheme has the Commissioner’s approval until 31 May 2019.

You can see this scheme on the Commissioner’s website at www.itspublicknowledge.info/PublicationSchemeGuidance or by contacting us at the address below.

The purpose of this Guide to Information is to:

  • allow you to see what information is available (and what is not available) in relation to each class,
  • state what charges may be applied
  • explain how you can find the information easily
  • provide contact details for enquiries and to get help with accessing the information
  • explain how to request information we hold that has not been published

Availability and formats

The information we publish through the model scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).

Exempt information

We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland’s freedom of information laws (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will explain why.

Copyright

Unless otherwise stated, UoE Accommodation Limited reserves copyright in all information available under this publication scheme. The right to information under this scheme does not include permission to reproduce the information. Such use may infringe copyright, and consent of the copyright holder should always be sought. Guidance on the use of copyright material is published on the gov.uk website, see https://www.gov.uk/using-somebody-elses-intellectual-property/copyright

Charges

This section explains when we may make a charge for our publications and how any charge will be calculated.

There is no charge to view information on our website or at our premises.

We may charge for providing information to you e.g., photocopying and postage, but we will charge you no more than it actually costs us to do so. We will always tell you what the cost is before providing the information to you.

Our photocopying charge per sheet of paper is shown in the table below:

Size of paper

Pence per single sided copy (black and white)

Pence per single sided copy (colour)

A1

15 pence

40 pence

A2

15 pence

40 pence

A3

15 pence

40 pence

A4

15 pence

40 pence

A5

15 pence

40 pence


Information provided on CD-Rom will be charged at £2.00 per computer disc.

We will recharge any postage costs at the rate we paid to send the information to you.

When providing copies of pre-printed publications, we will charge no more than the cost per copy of the total print run. 

We do not pass on any other costs to you in relation to our published information.

This charging schedule does not apply to our commercial publications (see Class 8 below). These items are offered for sale through retail outlets such as book shops, academic journal websites or museum shops and their price reflects a ‘market value’ which may include the cost of production.

Contact us

You can contact us for assistance with any aspect of this publication scheme:

The Company Secretary, UoE Accommodation Limited, c/o Finance Department, University of Edinburgh, 9-16 Chambers Street, Edinburgh, EH1 1HT. Tel: 0131-650-2181

We will also be pleased to advise you how to ask for information that we do not publish or how to complain if you are dissatisfied with any aspect of this publication scheme.

The classes of information that we publish

We publish information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years.

Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you are welcome to make a request to us for that information.

CLASS 1: ABOUT UoE Accommodation Limited           

 

Class description:

Information about the authority, who we are, where to find us, how to contact us, how we are managed and our external relations.

 

The information we publish under this class

How to access it

The Company acts as a vehicle for the commercial exploitation of the University's student accommodation properties, comprising in particular the Pollock Halls of Residence, but also various outlying properties around the city of Edinburgh, as appropriate. The Company is a wholly owned subsidiary of the University of Edinburgh.

Details of the Company are included in this Publication Scheme, also available online at:

/foi-publication-scheme/ 

 

CLASS 2: HOW UoE Accommodation Limited DELIVERS OUR FUNCTIONS AND SERVICES

 

Class description:

Information about our work, our strategy and policies for delivering functions and services and information for our service users.

 

The information we publish under this class

How to access it

The Company is a wholly owned subsidiary of the University of Edinburgh. The relationship between the Company and the University is set out in a Memorandum of Understanding (MoU).

The MoU is available at:

/media/101464/Memorandum-of-Understanding-Agreement-UoE-plus-UoE-Accom-Ltd-2017.pdf

 

CLASS 3: HOW UoE Accommodation Limited TAKES DECISIONS AND WHAT IT HAS DECIDED

Class description:

Information about the decisions we take, how we make decisions and how we involve others

 

The information we publish under this class

How to access it

Agendas, Minutes and Papers are available for inspection.

These documents are available online at:

/media/101503/Minutes20170315.pdf

/media/101506/Minutes20161206.pdf

/media/87818/Minutes20160921.pdf

/media/87812/Minutes20160622.pdf

/media/82000/Minutes20160314.pdf

/media/85017/Minutes20150812.pdf

/media/85014/Minutes20150529.pdf

/media/72241/Minutes20150213.pdf

/media/72238/Minutes20140707.pdf

/media/72235/Minutes20140416.pdf

/media/72232/Minutes20130903.pdf

/media/72229/Minutes20130402.pdf

/media/72226/Minutes20121123.pdf

/media/72223/Minutes20120814.pdf

/media/85011/Minutes20120517.pdf

/media/85008/Minutes20110520.pdf

 

CLASS 4: WHAT UoE Accommodation Limited SPENDS AND HOW IT SPENDS IT

Class description:

Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent.

 

The information we publish under this class

How to access it

The Company’s Annual Financial Statements.

These are available online at:

/media/72260/Substats-12-13-UoE-Accomodation-Ltd.pdf

/media/72263/Substats-13-14-UoE-Accommodation-Ltd.pdf

/media/101526/Substats-14-15-UoE-Accommodation-Ltd.pdf

/media/101529/Substats-15-16-UoE-Accommodation-Ltd-1-.pdf

 

CLASS 5: HOW UoE Accommodation Limited MANAGES ITS HUMAN, PHYSICAL AND INFORMATION RESOURCES

Class description:

Information about how we manage the human, physical and information resources

 

The information we publish under this class

How to access it

The Company is a wholly owned subsidiary of the University of Edinburgh. The relationship between the Company and the University is set out in a Memorandum of Understanding.

The MoU is available online at:

/media/101464/Memorandum-of-Understanding-Agreement-UoE-plus-UoE-Accom-Ltd-2017.pdf

 

CLASS 6: HOW UoE Accommodation Limited PROCURES GOODS AND SERVICES FROM EXTERNAL PROVIDERS

 

Class description:

Information about how we procure goods and services, and our contracts with external providers

 

The information we publish under this class

How to access it

The Company is a wholly owned subsidiary of the University of Edinburgh. The relationship between the Company and the University is set out in a Memorandum of Understanding.

The MoU is available online at:

/media/101464/Memorandum-of-Understanding-Agreement-UoE-plus-UoE-Accom-Ltd-2017.pdf

 

CLASS 7: HOW UoE Accommodation Limited IS PERFORMING

 

Class description:

Information about how UoE Accommodation Limited performs as an organisation, and how well it delivers its functions and services

 

 

The information we publish under this class

How to access it

The Company’s Annual Financial Statements.

These are available online at:

/media/72260/Substats-12-13-UoE-Accomodation-Ltd.pdf

/media/72263/Substats-13-14-UoE-Accommodation-Ltd.pdf

/media/101526/Substats-14-15-UoE-Accommodation-Ltd.pdf

/media/101529/Substats-15-16-UoE-Accommodation-Ltd-1-.pdf

 

CLASS 8: OUR COMMERCIAL PUBLICATIONS

Class description:

Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g. bookshop, museum or research journal.

 

The information we publish under this class

How to access it

None.